Service

Requirements    

User Charges (KES)

Time line

Responding to queries and enquiries

None

Free

10 Minutes

Invitation to tender

Download document from website or sent to registered suppliers

Free or maximum Ksh 1000

14 days

Opening of Tenders

Atleast 14 days from the day of advertisement

Free

Immediately after closure.

Evaluation of Tenders

·      Set criteria

·      Appointment of Evaluation Committee by the VC

Free

Within 30 days after opening of tenders

Letters of Award/Regret

Responsive and non-responsive bidders.

Free

7 days after approval by the VC

Sourcing of quotation

Approved request from VC/DVC(PAF)

Free

3 days of receipt of the approved request.

Contract signing

·      Acceptance letter from the successful bidder.

·      Lapse of 14 days after award without an appeal

Free

Within 30 days from date of the award.

Disposal of unserviceable obsolete and surplus goods

·      List of items for disposal from user Departments.

·      Approval from the VC

Free – Downloaded from the website

3 months